Use ContactMonkey and our in-app Gmail integration to schedule and send responsive employee newsletters from Gmail to your existing Google Groups and employee mailing lists.

With ContactMonkey’s updated Gmail sending process you no longer have to rely on the Google Chrome Extension to send your employee newsletters. This will enable you to have a more reliable Gmail sending process, the ability to integrate your HRIS for managing lists, and much more.

Not using Gmail for your internal communications? Check out our Outlook 365 or Outlook OWA options.

Gmail Dashboard Sending vs Chrome Extension for Gmail

With ContactMonkey’s updated Gmail sending process, you no longer have to rely on the Chrome Extension for Gmail to send your employee newsletters. This will give you a much more reliable Gmail sending process, the ability to integrate your HRIS for managing lists, and much more. 

What’s changed:  

• • Sending emails more reliably from directly within ContactMonkey (no more need to open Gmail and send from there after creating your email!)
  • Create, send, and track everything in one place. 
  • Newsletters will still be sent using your existing Gmail infrastructure
  • Integrate with your Human Resource Information System (HRIS) and start managing your employee lists without the need for IT
  • Ability to see, reschedule, and delete scheduled emails

Gmail Dashboard Sending

Getting Started

Gmail Dashboard Sending makes sending emails through your Gmail workspace within your ContactMonkey dashboard easy. To get Gmail Dashboard Sending enabled for your account, please contact your Customer Success Manager or reach out to support@contactmonkey.com. 

Here are some tasks you should make sure are complete before starting to use Gmail Dashboard Sending:

• • Your Google Workspace administrator will need to give permissions to designated users.
  • New to ContactMonkey? You’ll want to do some basic ContactMonkey setup before getting started, including:
    • Inviting teammates and managing your team
    • Setting your timezone
    • Go through our Sending Checklist for Gmail 
    • Create your email before sending it! Follow the instructions here on creating your email.
    • Configure your workspace to ensure Google Groups are properly counted. Learn more about Google Groups here.

Sending & Scheduling An Email With Gmail Dashboard Sending

Once Gmail Dashboard Sending is enabled for your account, follow these steps to create and send a Gmail email with ContactMonkey:

1. 1. Login to your ContactMonkey account using Sign in with Google.
   2. Click Compose & Send in the top right corner
   3. Select your Send From field option. 

💡Tip: Make sure you have permission to send emails from this email address. Learn more about sending from multiple email addresses. 

1. 4. Fill out your Send To field. There are three options: Google Groups & Individual Addresses, CSV Upload, and Contact Lists through List Management. 
   5. Enter your desired Subject line. Learn more about customizing your subject line.
   6. Select your Tracking Option. Learn more about your tracking options
   7. Insert your email. 

💡 Tip: Use Show More to see any emails you currently have access to. To see why you don’t have access to some emails, check out Sharing Emails via ContactMonkey.

1. 8. Select if you want to Send your email or Schedule it for later. 

If you're scheduling it, select your sending date from the calendar, and sending time by clicking on the little clock icon below. It operates on a 24h clock.

💡 Tip: Make sure you’ve set up your timezone, scheduled emails send based on that!

Need to cancel a scheduled email? No problem 🤝. Follow the steps found in Cancel a Scheduled Email.

Scheduling Emails With Gmail Dashboard Sending

ContactMonkey makes it easy to make sure your communication reaches employees at the perfect time. Follow these steps to schedule an email with Gmail Dashboard Sending:

1. 1. Login to your ContactMonkey account using Sign in with Google. 
   2. Click Compose & Send in the top right corner
   3. Populate your Send From field. Learn more about Send From here. 
   4. Fill out your Send To options. There are three options: Google Groups and Individual Addresses, CSV Upload, and Contact Lists created in List Management.
   5. Enter your desired subject line. Learn more about customizing your subject line. 

Chrome Extension for Gmail [Legacy Feature]

Getting Started

The ContactMonkey’s Chrome Extension for Gmail is being replaced by the Gmail Sending Dashboard in the near future. Contact your Customer Success Manager or support@contactmonkey.com to talk about making the switch!

• • New to ContactMonkey? You’ll want to do some basic ContactMonkey setup before getting started, including
  • Inviting teammates and managing your team
  • Setting your timezone
  • Go through our Sending Checklist for Gmail 
  • Create your email! Follow the instructions here on creating a new email.
  • Go through our Sending Checklist for Gmail to make sure you are fully prepared

Sending & Scheduling An Email With The Chrome Extension For Gmail

ContactMonkey makes it easy to set and forget your email cadences, so you don’t have to worry about sending your emails exactly when they need to go out. To send an email immediately or schedule with ContactMonkey's Chrome Extension for Gmail, follow these steps:

1. 1. Open your Gmail inbox
   2. Click on the Internal Comms button from the ContactMonkey options in your Gmail inbox.
   3. Select Please note all recipients will be moved to Bcc upon sending. 

1. 4.  Add your subject line then insert your template by clicking the Templates button.
   5. Hit Send Merge to send your email right away, or Send Later to schedule your emails. If you've chosen to send later, select the date and time you would like to schedule the send for and click "Schedule". The email will now be saved in your "Drafts" folder until it is ready to send.

Limitations:

• • When Tracking Overall is on, the CSV limitation is 3,000 recipients. 
  • When Tracking Overall is off, the CSV limitation is 2,000 recipients. 
  • When sending to Google Groups, ensure Track Overall is selected in 'Preferences' or ask your account manager how to set up your Google Groups for individual tracking. 

Need to cancel an email you’ve scheduled? No problem 🤝. Follow the steps found in Cancel a Scheduled Email.

Frequently Asked Questions

Related articles:

Cancel a Scheduled Email

Quick Start Guide for Gmail

Sharing Emails via ContactMonkey

Personalize your Subject Line on Gmail