Use these ready-made SMS templates to communicate quickly with your team about events, policy updates, system outages, and urgent alerts. All templates follow carrier compliance guidelines and are optimized for high deliverability.
Best Practices for Internal SMS
Follow these guidelines to ensure your messages are delivered and read:
- Keep messages under 160 characters: Shorter messages are easier to read and more likely to be delivered. ContactMonkey includes a built-in link shortener to help you stay within character limits.
- Identify your sender: Always include your company or department name so recipients know who sent the message.
- Avoid special characters: Excessive emojis, symbols, or formatting can trigger carrier spam filters.
- Include opt-out instructions: ContactMonkey automatically adds compliant opt-out language to every SMS, so you don't need to add it manually.
Template Categories
Event Announcements
Company meeting reminder:
📅 Team, our Annual Company Meeting is on Mar 10th, 10 AM at HQ. Join us for updates & plans for 2024! Check your inbox for details. - [Your Company Name]
Team building event:
🎉 Reminder: Team Building Day is tomorrow at 8 AM! Meet at the main lobby, and bring comfy shoes. More info in your email! - [Your Company Name]
Policy and Compliance Updates
Policy change notification:
📢 New remote work policy now in effect. Please review the email from HR for details. - [Your Company Name]
Required training reminder:
🚨 Cybersecurity training required by Oct 15. Check your email for the training link. - [Your Company Name]
System Maintenance Notifications
Scheduled maintenance:
🛠️ Payroll system maintenance on Oct 25, 6 PM-9 PM. Plan ahead! - [Your IT Department]
Unplanned outage:
🚨 HR portal is temporarily down. We're working to resolve this ASAP. - [Your Company Name]
Emergency Alerts
Office closure:
⚠️ Office is closed today due to severe weather. Please check your email for WFH instructions. Stay safe! - [Your Company Name]
Facility issue:
🚨 Power outage at HQ. Facilities is on it, updates coming soon. - [Your Company Name]
Deadline Reminders
Performance review deadline:
🗓️ Don't forget: Quarterly reviews due by Mar 15! Complete your self-review in the portal. - [Your Company Name]
Benefits enrollment:
🔔 Benefits enrollment due by Nov 1! See details in your inbox. - [Your Company Name]
General Announcements
Workplace policy update:
📢 Hybrid work starts next month! Check your email for scheduling and guidelines. - [Your Company Name]
New resource launch:
👋 Exciting news! Our new employee resource portal is live. Visit [link] for tools and resources. - [Your Company Name]
About Opt-Out Compliance
ContactMonkey automatically adds "Text STOP to stop getting messages from [Your Company Name]" to every SMS you send. This ensures your messages meet carrier compliance requirements without you needing to manually include opt-out instructions.